This Trailer Rental Agreement (“Agreement”) is entered into as of {date_mdy} and between Battlefield Trailer Solutions LLC (“Lessor”), a Limited Liability Company organized under the laws of the State of Texas with its principal place of business at 17350 State Hwy 249, Suite 220, Houston, TX 77064, and (Customer Full Name) {Full_Name} “Lessee”).
I. DESCRIPTION OF TRAILER
Battlefield Trailer Solutions LLC agrees to rent to Lessee the following trailer:
{Order_Table}
II. RENTAL TERMS & DATES
1) The Rental Period shall commence on {Start_Date} and shall terminate on {End_Date}
2) Lessee shall take possession of the Trailer at the Delivery Location on the commencement date and time specified in Section 2.1.
3) Lessee shall return the Trailer to the Return Location no later than the termination date and time specified in Section 2.1.
4) Time is of the essence regarding all dates and times specified in this Agreement.
5) Any extension of the Rental Period must be agreed to in writing by Owner prior to the original return date and time.
6) If Lesser fails to return the Trailer by the specified return date and time, Lessee shall be charged additional rental fees at the daily rate for each day or portion thereof that the Trailer remains in Lessee’s possession beyond the agreed return time.
7) Battlefield Trailer Solutions LLC (“Lessor”) reserves the right to declare the Trailer stolen and take all legal action necessary for its recovery if the Trailer is not returned within twenty-four (24) hours after the specified return date and time without prior written agreement from Owner.
III. RENTAL FEES & PAYMENT TERMS
1) Rental Fee. “Lessee” agrees to pay Owner a rental fee of $____________ per [DAY/WEEK/MONTH] for the Rental Period (“Rental Fee”).
2) Security Deposit. “Lessee” shall pay a refundable security deposit of $150 prior to taking possession of the Trailer.
a) The Security Deposit may be applied by Owner toward any unpaid Rental Fees,
damages to the Trailer, cleaning costs, or other charges due under this Agreement.
b) Any unused portion of the Security Deposit shall be refunded to “Lessee” within twenty-four (24) hours after return of the Trailer, provided no amounts are owed under this Agreement.
3) Payment Terms. All Rental Fees and deposits are due and payable PRIOR TO DELIVERY of this Agreement.
4) Additional Charges. “Lessee” shall be responsible for and agrees to pay:
a) Fuel costs and any tolls incurred during the Rental Period;
b) Any parking tickets, traffic violations, or fines resulting from Renter’s use of the Trailer;
c) Cleaning fees if the Trailer is returned in an excessively dirty condition; and
d) Any taxes, fees, or assessments applicable to the rental transaction.
5) Payment Method. All payments shall be made in U.S. dollars by either of the following:
a) Cash
b) Credit / Debit Card
c) Apple Pay
d) Google Pay
IV. 4. LESSEE’S RESPONSIBILITIES
1) “Lessee” shall use the trailer only for lawful purposes and in a safe and proper manner. “Lessee” shall not:
(a) Use the trailer in any illegal activity.
(b) Sublease or loan the trailer to any third party.
(c) Exceed the trailer’s Gross Vehicle Weight Rating (GVWR) or payload capacity as
specified by the manufacturer.
(d) Transport hazardous materials or animals without written consent.
2) Lessee agrees to comply with all applicable federal, state, and local laws, regulations, and ordinances regarding the use and towing of the trailer.
3) “Lessee” Daily Maintenance Obligations:
a) Checking Tire Pressure and condition
b) Testing all lights, turning signals, and brake lights
c) Inspection of coupling mechanism, safety chains, and electrical connections
d) Ensuring proper load distribution and securement
e) Any maintenance issues arising from “Lessee’s” use, misuse, or negligence
V. PROHIBITED USES & MONITORING
1) “Lessee” shall not use the trailer for
a) Transporting hazardous materials, illegal substances, or items prohibited by law
b) Subleasing, renting, or lending to third parties
c) Commercial hauling purposes
2) GPS Tracking & Monitoring
a) “Lessee” acknowledges and consents that the trailer is equipped with GPS tracking and monitoring devices. Battlefield Trailer Solutions LLC may monitor the trailer’s location, speed, route, and operational status in real-time throughout the Rental Period. “Lessee” waives any privacy expectations regarding the trailer’s use and location.
3) Inspection Rights
a) Battlefield Trailer Solutions LLC reserves the right to inspect the Trailer and its contents at any time during the Rental Period, with two (2) hours’ notice to
“Lessee”.
b) In cases of suspected violations or emergency situations, Battlefield Trailer Solutions LLC may inspect immediately without notice. “Lessee” shall provide full access and cooperation.
4) Immediate Violation Penalties: Any violation of prohibited uses shall result in;
a) Immediate forfeiture of the entire Security Deposit
b) Immediate termination of this Agreement
c) “Lessee’s” liability for all costs of the trailer recovery and decontamination
d) Potential criminal and regulatory reporting by Battlefield Trailer Solutions LLC
VI. RETURN PREPARATION
1) “Lessee” shall return the trailer;
a) Clean condition
b) Free of debris
c) Personal property
2) “Lessee” shall ensure all trailer systems are in working order at the time of return
3) Battlefield Trailer Solutions LLC (“Lessor”) shall conduct a thorough inspection of the Trailer upon return in the presence of the “Lessee”
4) The Trailer must be returned to the designated Return Location specified in this Agreement or such other location as may be agreed upon in writing by the parties.
VII. CONDITION AND INSPECTION
1) “Lessee” acknowledges receipt of the trailer in good condition and agrees to return it
in the same condition, subject to Normal Wear and Tear.
2) With all equipment, accessories, and components that were present at the time of rental
3) “Lessee” is responsible for inspecting the trailer prior to use and notifying Battlefield
Trailer Solutions LLC (“Lessor”) of any defects or damages.
VIII. INSURANCE
1) Insurance Requirements
a) “Lessee” shall, at “Lessee’s” sole expense, maintain comprehensive general
liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, naming Battlefield Trailer Solutions LLC as an additional insured.
2) Automotive Liability Insurance
a) “Lessee” shall maintain automobile liability insurance covering the Towing Vehicle with minimum limits of $500,000 combined single limit for bodily injury and property damage.
3) Cargo Insurance
a) If “Lessee” intends to transport cargo, “Lessee” shall maintain cargo insurance adequate to cover the full value of any goods transported in or on the Trailer.
4) Proof of Insurance
a) “Lessee” shall provide Owner with certificates of insurance evidencing the required coverage prior to taking possession of the Trailer. Insurance shall remain in full force and effect throughout the Rental Period.
5) Primary Coverage
a) “Lessee’s” insurance shall be primary and non-contributory with respect to any insurance maintained by Battlefield Trailer Solutions LLC.
6) Liability for Damages: “Lessee” shall be liable for all damage to the Trailer during the Rental Period, except for Normal Wear and Tear, regardless of cause, including but not limited to
a) Collision
b) Theft
c) Vandalisms
d) Acts of Nature
“Lessee” expressly assumes all risk of loss and waives any right to claim against Battlefield Trailer Solutions LLC for damages arising from or related to the Trailer’s condition, performance, or use. Battlefield Trailer Solutions LLC shall have no liability to “Lessee” or any third party for any claims arising from the Trailer, and “Lessee” acknowledges that Battlefield Trailer Solutions LLC makes no representations or warranties regarding the Trailer’s suitability for any particular purpose
7) Theft & Loss
a) In the event of theft or total loss of the Trailer, Renter shall immediately notify Battlefield Trailer Solutions LLC and law enforcement authorities within two (2) hours of discovery.
b) “Lessee” shall remain liable for the full replacement value of the Trailer until recovered or insurance settlement is completed.
c) Battlefield Trailer Solutions LLC may engage professional recovery services at “Lessee’s” expense to locate and retrieve the Trailer.
d) “Lessee” shall provide all reasonable assistance in recovery efforts, including providing access to GPS tracking data, cargo manifests, and witness statements.
8) No Waiver of Subrogation
a) Nothing in this Agreement shall be construed as a waiver of any insurance carrier’s right of subrogation against any responsible party.
IX. TERMINATION AND BREACH
1) Battlefield Trailer Solutions LLC (“Lessor”) may terminate this Agreement at any time for cause, including breach by “Lessee”. Upon termination, “Lessee” shall return the trailer immediately at “Lessee’s” expense.
2) Failure to return the trailer shall be considered unlawful possession and reported to law enforcement.
X. GOVERNING LAW AND VENUE
1) This Agreement shall be governed by and construed under the laws of the State of Texas.
2) Any disputes shall be resolved in the state or federal courts located in Montgomery County, Texas, and the parties submit to the exclusive jurisdiction thereof.
XI. MISCELLANEOUS
1) Entire Agreement.
a) This Agreement constitutes the entire agreement between the parties.
2) Severability.
a) If any provision is found to be invalid, the remainder shall remain in full force.
3) Amendments.
a) No modification shall be valid unless in writing and signed by both parties.
4) Binding Effect.
a) This Agreement shall bind and benefit the parties and their respective heirs, legal
representatives, and successors.
IN WITNESS WHEREOF, the parties have executed this Trailer Rental Agreement as of the date first written above.